Once you have created a Specimen Cache Account, use the web address and user information provided to log in to your account.   If you have not done so, create an account for your organization, then return here to continue.  Use the web address and user credentials you entered to log in to your new Specimen Cache Account.

Set up your Facilities:

Facilities are usually different laboratories of your organization.  Examples include "AAA Hospital Lab", "Central Lab", "Satellite Lab", etc.   Smaller operations may only have one facility.

• From the Home Screen click on Facilities.
• Click Add Facility.
• Enter the information for each facility that will participate in specimen storage.
• Click Save

Set up your Departments

Departments are segments of your operation that exist in a single facility.   Examples include "Specimen Processing", "Hematology", "Chemistry", etc.  You may choose to omit departments that will not participate in specimen storage.

• Click Departments from the menu
• Click Add Department
• Enter the information for each department that will participate in specimen storage.
• Click Save

Set up your Stations

Stations represent a storage area.  It might represent a single Refigerator or a bank of Refrigerators/Freezers.   Racks will be assigned to these stations.  Examples include "Freezer Bank", "Main Fridge", etc.

• Click Stations from the menu
• Click Add Station
• Enter the information for each station.
• Click Save

Set up your users

Set up the users that will participate in storing or retrieving specimens from the system.   You will be given the opportunity to provide a username and password for each user to use to log into the system.

• Click Users from the menu
• Click Add User
• Enter the information for each user.
• Click Save

Set up Rack Definitions

Describe the types of racks you have in your organization.  Currently the only type of rack supported is type 'Grid'.  You will be asked to enter the column and row labels separated by commas.   Common column and row labels would include "A,B,C,D,E,F", or "1,2,3,4,5,6".  If you find you have other needs not met by this rack type, [Contact Us] and let us know.

• Click Rack Definitions from the menu
• Click Add Rack Definition
• Enter the information for each definition.
• Click Save

Prepare the racks

Prepare your racks and assign them a code, and put them in the system.

• Assign a unique code to each rack you want to use.
• Be certain that the code will be unique and will never be used as a specimen ID.
• Optional: Create a barcode for the rack codes and affix them to the racks.
• Click Racks
• Click Add Rack
• Enter the information for each rack.
• Click Save

Your system setup is complete.

Refer to the following additional Guides:

• Basic Specimen Entry
• Specimen Retrieval
• Advanced Setup
• Advanced Specimen Entry